![]() This can be in the form of reimbursement so you can get an accurate quote before sending your invoice. Once they ask that you travel, inquire about them covering the expenses. This way, they’re not surprised when they receive the bill. It’s important to tell clients ahead of time about your intent to charge them for travel expenses incurred. But also for your hotel room, dining, and transportation (i.e. Now, the expenses that should be included aren’t just for your plane tickets. You may also have to travel to meet with the client and their partners throughout a project.īut whatever the reasons for the travel – if it’s directly related to a particular client, then that client should be billed appropriately. For example, if you’re a photographer and you’re hired to capture photos of a model across the state, then you have to travel. Expenses for TravelĪs we mentioned earlier, there are times when you have to travel in order to provide a service to a customer. Strike a healthy balance between charging for your expertise and the time you spend building relationships with your clients. You wouldn’t want to bill a client for a five-minute conversation you had over the phone, or a quick coffee meeting where you briefly discuss business. There needs to be clear boundaries so your clients aren’t calling you constantly, taking you away from doing paid tasks.īe sure to notify clients in advance that you charge a consulting fee and at what rate. ![]() ![]() And while this is fine, you also need to realize that your time is valuable. You’ll spend a lot of time consulting with new customers, squaring away a plan of action for them. Or you can flat out charge customers for consultation phone calls where you answer questions and give out advice. Then every 30 to 60 minutes over that amount is billed at X amount. For example, if you sell services as a package deal, you can include a certain number of consulting hours within the package. Anytime you’re spending hours consulting a customer, it should be billed. However, you don’t want to make every phone call and virtual conversation free. Now, this is alright to do for the initial consultation to help drive more traffic to your company. So a lot of businesses, especially smaller ones, feel the need to offer consultations for free. But the consultation is where you show off your expertise and possibly earn yourself a new client. When you consult with your clients, you’re giving up precious time that can go towards operating your business and gaining a profit. Let’s review some of the invoicing expenses every business should charge clients for. Your client-related expenses are one area you want to check.īut whether you’re looking to boost your income to increase your bottom line or to get out of debt, you’ll find this guide helpful. If you find your business is operating at a loss, then this means you’re spending more than you’re earning. But this is only one example of the types of expenses you may incur on behalf of your customers. This expense incurs due to the client’s project so it’s only right to charge them for the expense. For instance, when you have to travel in order to complete a project. ![]() There are times when you have to pay out of your own pocket to get the job done. One mistake businesses (particularly freelancers and small businesses) frequently make is not charging clients for certain expenses. If you’re not taking steps to minimize mistakes, then you’re going to quickly run your business into the ground. Making mistakes is a part of life, but when you’re running a business, it can turn into a costly issue. ![]()
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